Centralização de compras públicas: uma proposta para o Instituto Federal Sul-rio-grandense

Abstract

This research intends to verify how the centralization of purchases and tenders can contribute to purchasing management at the Federal Institute of Sul-rio-grandense (IFSul). As recommended by the new Law on Tenders and Contracts and the new Procurement Governance Policy of the Federal Public Administration, the Administration must, whenever relevant, institute instruments that allow for the centralization of acquisitions and contracts and the standardization of procedures. It was intended to propose a procurement management model for IFSul that aims to coordinate the efforts of its units, with the objective of more efficiently exploiting the institution's purchasing power, providing the achievement of economies of scale, process and information and learning. The literature review took place on topics related to public procurement, governance and management of public procurement, centralized and decentralized procurement models and characteristics of the human capital employed in the area, in order to support the research. It is a qualitative, descriptive, exploratory research, which uses bibliographic, documentary, Survey, and data analysis through descriptive statistics and content analysis. The situational analysis sought to measure the homogeneity of demand and the maturity of purchases at IFSul, and with the help of the Rozemeijer Matrix and the Kraljic Matrix, to define the best purchasing approach to be used according to their results. An analysis of the current purchasing model of IFSul was also carried out, as well as the shared purchases carried out by the institution, as well as the organizational structure available. The analysis showed that IFSul would benefit from adopting a mixed model of acquisitions and contracts, with centralized processes; hybrids; and decentralized, depending on the form, type and frequency of contracting. In this way, a new model for managing IFSul's purchases and tenders was defined, mapping its procedural stages and offering suggestions for adapting the current organizational structure. Finally, a technical product was produced to guide the requesting areas to plan and carry out their demand, in accordance with what is recommended by the new legislation and the new IFSul purchasing and bidding management structure.